We know how it feels when you walk into your office with all positivity, only to be met with a paper avalanche on your desk, items scattered around, and dust sitting everywhere. Suddenly, your mood changes, and productivity goes down.
Well, don’t worry! This blog will share some tips on how to keep your office tidy and clean, whether it’s an individual space or a big office.
If you don’t have time to clean your workspace, it’s better to hire professionals. One example is Shine Cleaning Services in Edinburgh, which is the best place to contact; they provide excellent commercial cleaning services throughout Edinburgh, Lothian, Glasgow, and Stirling.
Read on to learn more about easy workspace cleaning methods.
Declutter Your Desk
A clean desk means a clear mind. How about decluttering your desk? Let’s look at some tips you can use to declutter office space.
Desk Clearout
Schedule a decluttering session either weekly or monthly. It is best to clear everything off your desk, including papers, electronics, and other items. It is a way to start fresh and organize your desk properly.
Separate the items and add similar ones in one group. Keep all the frequently used items within easy reach and toss all the unnecessary/broken items.
Scanning or cloud-storing documents is a good way to prevent a big pile-up. The best method to manage clutter is to categorize and keep everything in a designated space.
Storage Solutions
Invest in desk organizers with different compartments to keep items organized. For easy access, create a separate space for pens, highlighters, pencils, sticky notes, etc.
Make shelves and wall organizers above your desk for books, binders, and other infrequently used items. This helps keep the desk space clear.
Drawer dividers are a good way to keep everything organized. Label each drawer so it is easily identifiable. Keep all the unnecessary items in a small under-desk drawer.
Clear the Heap of Paper
It is common to have a heap of paper on your desk to review and sign, which actually clutters the entire desk. Try to adopt the habit of dealing with paperwork immediately.
File important documents, toss unnecessary ones, and sign and push forward the others.
Tame the Paperwork
Paperwork seems to multiply overnight, taking over desks. To overcome this organizational nightmare, here are some ways to deal with the huge pile of papers sitting on your desk right now.
Go Paperless
Cloud Storage services like Google Drive and Dropbox can store digital copies of important documents. This eliminates the need for physical copies and provides easy access from any device.
E-signatures and online document sharing reduce paper usage. A scanner app is also a preferred option for scanning important documents and storing them digitally.
Filing System
Categorize the documents by project, department, or any other system that is suitable for you. Always clearly label folders and binders by using a label marker.
You can also use a color coding system to organize the documents, such as red for urgent items, green for financials, yellow for already reviewed, etc. Document management software is also available for extensive digital filing needs.
Let Go
Retain documents according to your company or industry’s document retention policy and let them go after the instructed period is over. Carefully shred documents containing confidential information before discarding them. Recycle other unnecessary documents and envelopes.
Develop Cleaning Habits
Keeping your office clean is not a challenging task if you incorporate manageable cleaning habits into your routine. Maintaining a tidy space requires small daily efforts from your side.
Clean any spills immediately to prevent stains; return stationary items to their designated space after use; wipe, vacuum, and disinfect your desk, shelves, drawers, vents, and corners weekly; empty your trash can daily; straighten up your workspace before leaving the office at the end of the day, and declutter everything regularly.
The frequency and cleaning system depend on your schedule and preference.
Maintaining a Clean Office Environment
If you have a large office, a collaborative effort is needed to keep it clean. Offices with cleaning staff can delegate the duties to them; otherwise, employees can share responsibilities.
Managers and team leaders should set an example by keeping their personal workspace clean. Or the company can hire professional cleaning services to maintain cleanliness.
Conclusion
Hope this article helped you understand the cleaning methods for tidying up your workspace and keeping it clean. Follow these steps regularly to have an organized office area. Say no to a cluttered, untidy office!
Photo by Pixabay: https://www.pexels.com/photo/silver-apple-macbook-on-brown-wooden-table-265072/
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